2020-07-20
The goods are consigned by the consignor until the consignee picks up the goods. The main shipping documents and their circulation procedures are as follows:
1. Shipping documents (handled by the shipper).
After the shipper fills in the consignment coupon (including consignment note, loading order, receipt note, etc.), it handles the consignment with the carrier’s agent. After the agent accepts the carriage, fills in the carrier’s name into the consignment and keeps it The consignment note and other coupons shall be returned to the shipper, and the shipper shall go to the customs for export declaration; after the customs agrees to release, the release seal shall be stamped on the shipment note, and the shipper shall deliver the goods to the port warehouse or directly ship the ship; then Send the loading and receiving orders to the tally company. After the ship arrives at the port, use this tally to load the ship. After each shipment is loaded on the ship, the chief officer keeps the loading order and signs the receipt; the tally company will accept it. The bill of lading is returned to the shipper, and the shipper shall exchange the bill of lading with the agent on the basis of the receipt. The shipper shall wait for the bill of lading to settle the foreign exchange at the bank and send the bill of lading to the consignee.
Shipping documents handled by the carrier: The carrier’s agent fills in the cargo list and the cargo list based on the consignment note, and compiles the cargo stowage plan based on the cargo list according to the carrier’s requirements. After the ship arrives at the port, it will be sent to the port. After the deputy examines and signs, the ship keeps a copy, provides several copies to the agent, and forwards it to the carrier’s agent at the port of discharge; prepares the sub-manifest; the agent revises the cargo list according to the actual situation of the ship, and then the chief officer After signing, go through the ship’s departure formalities with the customs; fill in the freight list based on the cargo manifest and send it to the carrier’s agent at the port of discharge and the shipping company.
2. Unloading documents (to be handled by the consignee).
After receiving the original bill of lading, the consignee exchanges the bill of lading with the carrier’s agent; after the agent issues the bill of lading, the agent must keep the original bill of lading, manifest and bill of lading consistent; the consignee shall issue the bill of lading to the customs for release After the formalities, go to the port warehouse or the side of the ship to pick up the goods; after the goods are cleared, the bill of lading is kept in the port warehouse for future reference; when the actual received goods are less than the bill of lading or damaged, the consignee must ask for an overdose or damaged goods order. And rely on the agent to claim against the carrier.
Ship unloading documents handled by the carrier: After receiving the manifest, cargo stowage plan, and sub-manifest, the carrier’s agent will go through the customs procedures for the entry of the ship’s cargo and issue a notice of arrival to the consignee. The documents are distributed to ports, tally and other units; after the ship arrives at the port, the tally company will tally the cargo with the manifest and guide the unloading with the cargo stowage plan. When the cargo is overfilled or damaged, it will prepare a cargo overfill or shortfall list or cargo The damaged form shall be provided to the relevant unit after being signed by the chief officer. 3. Procedures for the circulation of shipping documents for loading and unloading.
The shipper handles the cargo consignment procedures with the agency company:
After the agency agrees to carry, it will issue a shipping order (S/O) and require the shipper to deliver the goods to the designated shipping location;
The shipper presents the shipping order and the two-part (receiving note) issued by the agency company to the customs for export declaration procedures. Then, the shipping order and receipt order are sent to the tally company;
The agency company prepares the loading list (L/L) according to the S/O reservation and sends it to the ship;
The chief mate on board prepares the cargo stowage plan (C/P) according to L/L and sends it to the agency company to distribute the tally, the loading and unloading company, etc., to ship as planned;
The shipper sends the goods to the dock warehouse, and during the commodity inspection and customs inspection and customs inspection at the port;
After the goods are loaded on the ship, the tally team leader will check the S/O and the receipt (M/R) to the chief officer and leave the S/O and issue the receipt;
The tally leader delivers the M/R issued by the chief mate to the shipper;
The shipper takes M/R to the agency to pay the freight (in the case of prepaid freight) and pick up the bill of lading (B/L);
After the agency company verifies that it is correct, leave the M/R and issue the B/L to the shipper;
The shipper takes the B/L to the negotiating bank to settle the exchange, and the negotiating bank will mail the B/L to the issuing bank.
The agency company prepares the export cargo list (M/F), handles the ship export formalities with the customs, and delivers the M/F to the ship;
The agency company prepares the export freight charge list (F/M) based on the B/L copy, and sends it to the shipping company together with the B/L copy, and mails or delivers it to the agency company at the port of discharge;
After receiving the ship’s arrival telegram, the agency at the port of discharge shall notify the consignee of the ship’s arrival date;
The consignee pays the goods at the bank and retrieves the B/L;
The unloading port agency company prepares unloading documents such as a list of imported goods according to the shipping documents sent by the loading port agency company, agrees with the loading and unloading company, contacts the berth, and makes preparations for unloading;
The agent company at the port of unloading handles the ship’s import declaration formalities;
After the consignee pays the agency company at the port of discharge, the original bill of lading will be exchanged for the bill of lading (D/O);
The consignee holds D/O and sends it to the customs for import declaration formalities;
The consignee takes the D/O to the terminal warehouse to pick up the goods.
